Every order gets made and costed.
Turn each order into a job with clear steps and the right person on each. Materials are set aside when you start, finished goods go into stock when you finish, and you see what it really cost to make.
From a booking to a finished cake.
Order from Amina's booking. Flour, butter and sugar set aside.
- Making things is the fun part.
- Instead it's order tickets on the wall, a recipe nobody can find and no idea what a cake really costs.
- With Cashfin every order has its steps, its materials and its real cost.
Plan a bake.
Pick how many sourdough loaves to make. Cashfin scales the recipe, checks the store and works out what each loaf costs.
How many loaves?
Selling price per loaf
30 loaves at KES 132 each, a 62.4% margin.
Recipe: 5 kg flour, 1 kg starter and 100 g salt make 10 loaves in 90 minutes.
New production order · Westlands
Materials reserved30 × Sourdough loaf
Materials
KES 2,055
Labour
KES 1,350
Overhead
KES 540
First, plan the order.
Say what you are making, how many and by when. The recipe sets the materials aside.
PO-0043 · 48 sourdoughDraft
Set aside from Westlands stock.
Start a job PO-0042, set the flour aside Reserved, move it through Baking and finish with In stock and its real cost.
Everything about production, explained.
What is a production order?
A job to make something: the product, how many, start and finish dates, and who is on it. Start it, finish it or cancel it.
Accountant word: Production order
- Draft, in progress, completed
- Planned and actual dates
- Start one from a customer booking
PO-0042 · Wedding cakeIn progress
From order to stock to books.
A booking can start a job, the materials come out of the same stock your shop sells from, and the cost of making it reaches your books when the job is done.
Everything to run the workshop: production orders, recipes and bills of materials, job cards, a production board, stock set aside, real costing, your own steps and ready alerts.
Questions people ask first
- What is a production order?
- A job to make something: what you are making, how many, by when and who is on it. It moves through your steps, like mixing, baking and packing, and each step can have its own person.
- Do I need recipes?
- Add a recipe (bill of materials) once and every order uses it: the materials are set aside when the order is created, and used up from stock when it is finished.
- What happens to my stock?
- Raw materials are reserved when an order is created, used up when it is completed, and released if it is cancelled. The finished goods are added to stock at the branch that made them.
- How is the cost worked out?
- Each order adds up materials, labour (by salary, hour or piece) and overheads, then shows the cost per unit, how far materials were off the plan, and your margin.
- Can I change the steps?
- Yes. Start from the food, tailoring, repair or general template and add, rename or remove steps, including checklists and a quality check.
- Will my customer know when it is ready?
- If they agreed to messages, they get an SMS or email when their order is ready for collection, and they can follow it from their customer account.
Run your first order today
Free to start, no card needed. Pick the food, tailoring, repair or general template and change the steps to fit how you work.
